Octobat tax calculation works for all EU countries, USA and Australia.
There are two ways to create an invoice in Octobat. The first possibility is to do so automatically, from the data Octobat receives via the integration that has accessed from your payment provider (Stripe, GoCardless, API).
A credit note numbering sequence is a logical order of number put together to form a specific number.
Checkout can be used for one time charges exactly as it can for subscriptions.
For the moment Octobat does not allow modification, this change requires a modification from the customer details in your payment provider dashboard.
Yes, Octobat handles both business to business and business to consumer sales, it only requires the right setup of your Octobat account. Fortunately, this is easy to do.
Octobat is able to generate invoices in the following languages: Czech, German, German (Austria), English, English (UK, Australia), Spanish, Finnish, French, Italian, Swedish.
At the first setup of Octobat in the signup flow, you will be asked if your business is required to collect tax or not.
To cancel and replace several documents at the same time, the right option is to use the API.
To configure your selections in the application go to: Configuration → Taxes → Tax zones configuration.
Octobat will be able to calculate the appropriate tax rate for your transactions by receiving specific information about the sale.
Automatic invoicing is enabled in the settings, under Configuration → Integrations → select yes on invoicing automation for each payment provider that is connected.
Yes, Octobat enables you to automate everything or, if you need to create a manual invoice, to create one very easily.
Retrieving past invoices costs 19€ per month. We charge for that service for the simple reason that it is a part of our core business activity.
Yes, you can add new languages for emails.
The majority of Payment providers provide only the payment infrastructure for their users. Receipts they provide are often not tax compliant.
If you sell E-service to end-consumer in EU then yes.
No. Octobat does not complete tax forms on your behalf or submit them to taxing authorities for you. This remains your responsibility.
Octobat enables you to customize your invoices/credit notes according to your wishes. To do that it is necessary, to know how to code HTML/CSS.
There is no federal sales or use tax in the United states. Some cities, counties, transit authorities and special purpose districts impose an additional local sales or use tax.
If you sell e-service worldwide to end-consumer, you have to collect in specific areas the tax for the country at the rate of the country. For the moment Octobat allows you to comply with EU (VATMOSS), US and Australia.
To disable tax collection, go to Configuration → Taxes → Taxes general settings and select “ No” to “Are you collecting tax?”.
A credit note is a form or letter sent by a seller to a buyer, stating that a certain amount has been credited to the buyer's account.
Octobat can handle B2B and B2C transaction, the difference will be made by Octobat if the customers indicate a VAT number/ Tax ID, if so then Octobat knows it is a business.
Yes, you can create your Octobat account and start automating your billing flow. Not everyone has a TAX ID. As soon as you receive your Tax ID, it is important to enter it in Octobat for two reasons.
Octobat Checkout makes tax calculation before payment possible.
Octobat enables manual creation of invoices. You can create new manual invoices in the document section by clicking on “create a new invoice.”
Octobat allows you to personalize the messages you want to send to your customers.
There are two possibilities to modify an existing saved documents. You can use the API or the cancel and replace feature.
Tax Included means you sell at the same price at all times in all countries. The excluded tax price will be all time the same.
Octobat tax calculation works for standard product and standard sales, for e-services sales, for e-books and for any specific product that has a fixed rate you could setup directly in Octobat.
No. Octobat’s tax calculation application can be used by you in your existing check flow in order to calculate the correct tax for your customers, enabling you to charge them the correct overall amounts.
Specific VAT rate can be handled by Octobat by entering them in your tax settings. For instance food in France is subject to a 10% VAT.
You are able to modify the mail from which the documents we send on your behalf should appear to come from.
VATMOSS ( Value added tax mini one stop shop) has been created by EU mainly for GAFA (Google, Amazon, Facebook, Apple) for fiscal aspects.
Yes. Octobat enables you to receive a copy of the mails that are sent to your customers.
An invoice numbering sequence is a logical order of number put together to form a specific number.
Generally speaking, tax, GST and VAT all serve a similar purpose. They are amounts added on to the price of a product or service as required by government tax regulations.
For subscriptions, Checkout works easily as well. It has just to be linked to the right plan with your payment provider to enable recurring payments.
An invoice is a document sent to a buyer that specifies the amount and cost of products or services that have been provided by a seller, and includes any applicable taxes.
To export documents such as credit notes & invoices go to Exports. You then have the choice to download invoices & credit notes in PDF format or in CSV format, depending on what you need.
By default, Octobat does not send invoices to your customers. To enable this feature, you must go to integration settings for your Octobat-integrated payment provider and select automate invoices sending.
For digital goods sales, there is a new regulation applied in Europe since de 1 January 2015 (see VATMOSS).
Octobat can’t know if you have other sources of revenues, so if you are under a threshold, you can just disable the tax collection in your settings.
Canada also has different level of tax (PST,GST,HST) that apply depending on threshold, type of product sold, location of buyer and type of buyer (end-consumer or business).
To comply you have to give your collection report to a country of EU.
After you have select the country to which you will declare and pay the VATMOSS, you must fill in the quarterly declaration and transfer the money on the specific bank account for VATMOSS collection of that country.
If you are from outside EU, you can select the country of EU of your choice and give them the collection reports, they will then redistribute to countries for you according to your collection report.